Single-site plan
A plan for one event on one site, with one layout drawing, one count and one servicing schedule.
Serving Baltimore City
Restroom Plans for Events in Baltimore, Drawn Before the Day
A written restroom plan for each event: counts, layout, servicing and the drawing a city or county office can review.
- Standard, ADA and trailer units
- Festivals, sports and harbor events
- Construction sites and crews
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Event Planning
Event Restroom Planning and Placement: what it covers
Quick answer
Event restroom planning turns a crowd estimate into a count, a layout drawing and a servicing schedule that the organiser can attach to a permit. In Baltimore the city's Special Events Office sets the process for events on public space, and no city portable-restroom requirement or unit count was found in its guidance, so each plan is built from the event itself.
An event with no restroom plan is an event that will be short of toilets on the day, and a permit office that asks for one will not accept a sentence in its place. The plan is a drawing, a count and a schedule, and each has to agree with the others and with the crowd the organiser expects.
We build the plan from the event's own facts: the date, the place, the expected crowd, the hours, the food and drink, and any access needs. The plan is then checked on the ground, so the drawing matches the spot before the permit file is closed.
- Service area
- Baltimore & Baltimore City
- Availability
- Phones answered 24/7
- Phone
- (888) 351-0294
Warning signs
Signs you need event restroom planning and placement
A layout drawing is not a substitute for a walk of the spot. Do not place a unit on the drawing's line before the ground has been checked, and report a change of plan on the day to the supervisor so the drawing can be updated.
- An event that needs a permit from the city or county and has been asked for a restroom plan
- An event with an expected crowd that is larger than a single block of units can serve
- A multi-stage or multi-day event that needs more than one plan
- An event on a site the organiser has not used before, so the layout is not yet known
- A booking that asks for one written plan to satisfy a landlord, a venue or an office
Our process
How our event restroom planning and placement visit works
Collect the event facts
The organiser sends the date, the place, the hours, the expected crowd, the food and drink, the accessible need and any closure or access plan. Missing facts are listed so the organiser can fill them in.
Draw the layout
The technician draws the restroom layout on the site plan, with the units, the accessible units, the handwash stations, the servicing route and the crowd access. The drawing is to scale and dated.
Set the count and the schedule
The count is set for the busiest hour and the servicing schedule for the day. Both are written on the plan with the reason for each number.
Check the spot on foot
A technician walks the spot before the plan is finalised, so the drawing matches the ground, the fire access and the route the truck will take.
Hand over for the permit
The plan goes to the organiser in a form the permit office can review. Where an office asks a question about the count or the layout, the answer is written against the same drawing.
What a restroom plan must show
A plan shows the count, the layout drawing, the accessible units, the handwash stations, the servicing schedule and the close-out time, drawn to the same scale and dated to the same event.
A reader at a permit office wants to see where every unit stands, how many there are, how they are reached and when they are serviced. A plan that answers those four questions on one drawing is the easiest kind to approve.
The plan also shows the reason for the count. An office will not accept a number without a basis, so the plan records the crowd figure and the busiest hour from which the count was set.
Sources for the crowd figure
The crowd figure comes from the organiser, the venue or the ticket count, and the plan says which it is, because each has a different reliability.
Ticket sales are the firmest figure for a ticketed event. A venue's own capacity or gate estimate is firm for a venue event. An organiser's estimate for a free event is the least firm and should be stated as one.
Where two figures disagree the plan uses the higher one for the count, and records both.
The timetable for the permit file
The plan is ready before the application is made, so the Special Events Office has the restroom layout when it reviews the event, and the application goes in on time.
Working backwards from the event date, the restroom plan is finished several weeks before the application is due, and the organiser has time to review it and to ask for changes.
A plan that arrives late, or that changes its count after the application is in, creates work for the organiser and for the office. A fixed timetable prevents that.
What changes on the day
Plans are reviewed at the event, and a supervisor can add units or move a block when the crowd is not as the plan expected, provided the change is recorded.
The crowd is never exactly the figure the plan started from. A supervisor watches the blocks during the event and calls for a change if a block is short or a unit is not needed. Each change is recorded against the plan so the organiser can show what was done.
A change to a permitted layout should be agreed with the organiser, and where the change is large it may need the office's approval as well.
After the event: the review that helps the next plan
A short review after each event records how the count, the layout and the servicing worked, and the notes go into the plan for the next event on the same ground.
The supervisor's notes from the day show where a block ran short, where a route was blocked and how many visits were made. Those notes are written onto the plan as a short review, which the organiser can keep for the next year's event.
A review is not a criticism. It is the record that makes the next plan better for the same ground and the same crowd.
Working with a venue's own facilities
Where a venue has its own restrooms, the plan adds units only where the venue's facilities fall short, so the organiser does not pay for units the venue already has.
A venue with its own restrooms may still run short on a big day. The plan counts the venue's facilities at the peak hour, subtracts what they can serve, and adds units for the rest. The count and the subtraction are written on the drawing, so the venue and the organiser agree the same figure.
Where the venue's own facilities are closed for works or are not open to the public, the plan counts them at zero and says so.
Sharing the plan with the people who will use it
The plan is shared with the crew, the supervisor, the venue and the organiser's stewards, because each of them meets the restrooms at a different point in the day and needs the same map.
A steward at the gate needs to know where the restrooms are so guests can be sent the right way. A venue's cleaner needs the servicing route. The crew needs the placement and the truck path. A single copy of the drawing, marked with each group's point of contact, serves all of them.
Changes are sent to the same list the same day, so nobody works from an old drawing when the crowd arrives.
Options
Types and options for event restroom planning and placement
Multi-site or route plan
A plan for an event that uses several sites or a route, with a drawing for each point and one schedule that covers all of them.
Multi-day plan
A plan for an event that runs over several days, with a count and a schedule for each day and a note on what changes between them.
Baltimore City
Why event restroom planning and placement is different in Central Maryland
The city's special-event guidance lists the triggers for a permit: an outdoor event, temporary structures over 400 square feet, alcohol sales, more than 200 people, or any impact on public space.
Applications for events are due at least six weeks before the event, and they are made in person by the organiser. The restroom plan is part of the application and should be ready before that date.
Where an event is in a county town rather than the city, the plan goes to the county's own office, and the city's process does not apply.
One call and it gets handled.
Tell us when you need someone and we book the earliest visit a event restroom planning and placement technician has, and you approve the price before any work starts.
Where we work
Event Restroom Planning and Placement across Baltimore City
- Event Planning in Towson
- Event Planning in Catonsville
- Event Planning in Dundalk
- Event Planning in Essex
- Event Planning in Pikesville
- Event Planning in Parkville
- Event Planning in Glen Burnie
- Event Planning in Ellicott City
- Event Planning in Owings Mills
- Event Planning in Randallstown
- Event Planning in Columbia
- Event Planning in Linthicum Heights
- Event Planning in Halethorpe
- Event Planning in Rosedale
- Event Planning in Gwynn Oak
- Event Planning in Lutherville Timonium
- Event Planning in Sparrows Point
- Event Planning in Middle River
- Event Planning in Perry Hall
- Event Planning in Elkridge
- Event Planning in Fort Howard
- Event Planning in Hanover
- Event Planning in Hunt Valley
- Event Planning in Cockeysville
- Event Planning in Pasadena
- Event Planning in Severna Park
Not sure if you're covered? Check your ZIP code.
Related
Related services
Restroom Plan for a Special Event Permit
The part of a city event permit that covers restrooms: what the file needs, when it is due and who files it.
Festival and Park Event Restrooms
Unit counts, layout, servicing and permit paperwork for festivals, park events and street fairs across Baltimore.
Harbor and Waterfront Event Restrooms
Unit counts, footing and crowd flow for events on the water, where wind, wet ground and a long walk shape the plan.
Parade and Street Festival Restrooms
Units along a parade route and around a street festival, placed to the closures, the crowd and the permit.
ADA Accessible Portable Toilets
Wider units with a transfer space and grab bars, placed on a firm, level route and counted on each plan.
Guides
Read before you book
How a Baltimore Special Event Permit Shapes the Restroom Plan
In Baltimore the Baltimore City Department of Transportation runs a Special Events Office, and events on public space need a permit from it.
Planning Restrooms for Preakness Week in Baltimore
Preakness week is planned from the published attendance cap, the race card and the way the crowd moves between races.
How Many Portable Toilets a Baltimore Festival Needs
The count for a Baltimore festival is set for the busiest hour from the expected crowd and the event's pattern, not from a ratio.
An Accessible Portable Toilet Plan for a Baltimore Event
An accessible portable toilet plan for a Baltimore event states how many accessible units are provided, where they stand, the route to them and the checks made on the day.
FAQ
Event Restroom Planning and Placement FAQs
Does a Baltimore event need a written restroom plan?
A plan is part of the city's special-event file when the event meets the permit triggers. The Special Events Office confirms what it needs to see.
Who writes the plan?
A technician prepares it from the organiser's facts, and the organiser attaches it to the permit application or gives it to the venue as required.
How early should I send the event facts?
As early as the date and place are known. The permit application is due at least six weeks before the event, so the plan is best started well before that.
What if the crowd estimate changes?
Tell us as soon as it changes. The count is revised on the plan, and where the change is after the application, the organiser may need to tell the office.
Does the plan cover accessible units?
Yes. The plan shows the accessible units and their route. No Baltimore share is set in the guidance, so the number is agreed with the organiser.